Ships Agency Supplier Governance Standard
This standard applies to all Ships Agency employees, contractors, and third parties. We ask that you communicate these expectations to your employees, suppliers and business partners who may provide goods or services to WSS.
The purpose of this standard is to provide guidance of our general requirements to all our Suppliers focusing on Quality, Safety and Compliance in achieving Competition, Value for Money, and Fairness.
Competition: Competition promotes efficiency and effectiveness in all expenditure and contributes to the competitiveness of Suppliers. Promotion of competition includes price, product, and service.
Value for Money: In most procurement activities, there are at least three broad types of benefits, service quality, costs and risks mitigation which need to be considered at the planning stage.
Fairness: All Sub- Agents and Suppliers shall be dealt with equally, with integrity, fairness, courtesy and in a professional manner.
Quality: As an integral part of our business, we expect all our suppliers and sub-agents to perform in line with our WSS QHSSE requirements.
Safety: Every person working for and on behalf of Wilhelmsen Ships Service or for WSS’s customer is responsible and authorized to perform work in a safe, secure, and responsible manner.
Compliance: All local standards implemented by Sub-Agents and Suppliers must meet specific local and industry requirements which are applicable and, at the minimum, must cover basic QHSSE and compliance/ due diligence requirements.
Starting from the RFQ/RFP, the supplier will be evaluated based on their compliance to OFAC, financial status and if there are any known claims.
After that, the supplier will be evaluated from a safety, quality and price competency perspective to ensure that the supplier meets our safety standards, provide quality service and provide value for money.
Once the supplier passes the due diligence check and meets our safety and quality standards, a legal compliance check will be conducted on the supplier to ensure that the supplier meets our legal requirements.
Once all the compliance checks have been completed, the supplier will either be selected or rejected based on the results of the checks.
Risk based Approach
All Suppliers and Sub-Agents are classified in three risk groups based on the service category, OH&S risks, compliance with SA Governance standard and spend. Selection, review, onboarding and performance monitoring activities are defined as per the overall risk level.
A period review will be conducted on all suppliers and sub-agents and the objective and targets of this review are:
• Operational performance – Compliance with KPIs / SOP, customer satisfaction, order processing, communication, and invoicing accuracy.
• QHSSE Performance
• Business risks – Compliance, OFAC and other external factors that may affect business continuity.
• Review records and verify validity (records collected during selection and onboarding process)
Supplier Requisition and Selection Workflow
This standard is endorsed and approved by the Wilhelmsen Ships Service, Ships Agency Head of Business Process & Supplier Compliance on 8th June 2020.